Last updated: April 2026
Who We Are
JDD Fitness is a fitness centre and coaching business based at 21 Maltby High Street, Maltby, South Yorkshire, S66 8LG. We operate jddfitness.com and provide gym memberships, personal training, and online coaching services.
For any data-related questions, contact us at info@jddfitness.com or call 07519 668865.
What Data We Collect
We collect personal data in the following ways:
- Enquiry and contact forms — your name, email address, phone number, and any information you voluntarily provide in your message
- Free trial registration — your name, contact details, and health questionnaire responses (PAR-Q)
- Coaching applications — your name, contact details, goals, training background, and lifestyle information
- Membership sign-up — billing information processed securely through Stripe (we do not store your card details)
- General website usage — basic analytics data such as pages visited and time on site
How We Use Your Data
We use the data we collect to:
- Respond to enquiries and applications
- Set up and manage gym memberships and coaching programmes
- Process payments securely via Stripe
- Send relevant information about your membership or coaching programme
- Ensure your safety during sessions (health questionnaire data)
- Improve our services and website
We will only contact you for marketing purposes if you have given us permission to do so. You can opt out at any time by emailing info@jddfitness.com.
Legal Basis for Processing
Under UK GDPR, we process your data on the following legal bases:
- Contract — processing necessary to fulfil your membership or coaching agreement
- Legitimate interests — responding to enquiries and managing our business
- Consent — where you have explicitly agreed, such as for marketing communications
- Legal obligation — where we are required to retain records
Third Party Services
We use the following third-party services which may process your data:
- Formspree — handles form submissions from our website. Data is transmitted securely and stored on Formspree's servers. View their privacy policy at formspree.io
- Stripe — processes all payments securely. We do not store your card or payment details. View Stripe's privacy policy at stripe.com
- Gymcatch — used for session booking and timetable management. View their privacy policy at gymcatch.com
- Netlify — our website hosting provider. Basic server logs may be retained. View their privacy policy at netlify.com
We do not sell your personal data to any third party.
How Long We Keep Your Data
We retain your data only for as long as necessary:
- Enquiry and contact data — up to 12 months if no ongoing relationship is established
- Membership and coaching records — for the duration of your membership plus 3 years for financial and legal purposes
- Health questionnaire data — for the duration of your membership and 1 year after it ends
- Payment records — 7 years in line with HMRC requirements
Your Rights
Under UK GDPR, you have the right to:
- Access — request a copy of the personal data we hold about you
- Rectification — ask us to correct inaccurate data
- Erasure — ask us to delete your data where there is no legal reason to retain it
- Restriction — ask us to limit how we use your data
- Portability — request your data in a portable format
- Objection — object to us processing your data for certain purposes
To exercise any of these rights, contact us at info@jddfitness.com. We will respond within 30 days.
If you are unhappy with how we have handled your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).
Cookies
Our website uses only essential cookies necessary for the site to function. We do not use tracking or advertising cookies. No cookie consent banner is currently required as we do not use non-essential cookies.
Data Security
We take reasonable steps to protect your personal data. Our website is served over HTTPS (SSL encryption), and payment processing is handled entirely by Stripe's secure infrastructure. We do not store card or payment details on our systems.
Changes to This Policy
We may update this privacy policy from time to time. The most recent version will always be available on this page with the date it was last updated.
Contact Us
If you have any questions about this privacy policy or how we handle your data, please get in touch: